The University of Sheffield
Terms for access to closed data.pdf (90.43 kB)

Terms for access to closed data (sensitive data not openly available)

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The attached file contains text which clarifies the access arrangements that are in place for an item deposited in the University of Sheffield's ORDA data repository where 'Closed data' is selected in the licence field.

It explains that while the item cannot be shared openly due to the sensitive nature of the data, it may still be possible to request access. Potential users of the data are directed to refer to the data's ORDA record and/or contact the data owner for details of if and how this may be possible.

Please note that this text is not in itself a licence, but provides guidance on how to ascertain the possibility of accessing the data in question.

The text of the attached file is also copied below for information:

Where the ‘licence’ field in an ORDA record reads ‘Closed data’, data files are either closed or stored elsewhere. You may be able to request access to the files if a request procedure/contact details are given in the record. If access is granted to the files, appropriate terms of use should be provided by the data supplier (the individual or group supplying access to the data). These terms should be agreed to by the requester and observed in all uses of the data, including but not limited to storage, copying, reuse and sharing. For enquiries regarding terms of use, you should contact the data supplier.

Please note, the University of Sheffield Library cannot provide access to data files that are not openly available in ORDA. Only the data supplier can grant this access and the terms of use associated with the data are between the requester and data supplier only.



  • There is no personal data or any that requires ethical approval


  • The data complies with the institution and funders' policies on access and sharing

Sharing and access restrictions

  • The uploaded data can be shared openly

Data description

  • The file formats are open or commonly used

Methodology, headings and units

  • Headings and units are explained in the files

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